Kashoo is simple, powerful online accounting software for your small business. Built for the way we work today – the service is cloud-based and accessible from any modern web browser. With Kashoo you’re able to track expenses, send invoices, create reports – all the essential tasks of any small business.

And now, we’re bringing full-featured Canadian payroll services to one of the best online accounting apps available. Stating today, all existing Kashoo clients will get free payroll services from PaymentEvolution. Check it out – you’ll see a new PAYROLL link in your Kashoo session. Just click it to start integrating payroll.

And all existing PaymentEvolution clients will also get free online accounting software from Kashoo. It’s our small way of saying thank you for being loyal Kashoo and PaymentEvolution clients.

Not using Kashoo or PaymentEvolution yet? We’ve got you covered too! Sign up before Feb 29, 2012 and you’ll get Kashoo Entrepreneur and PaymentEvolution Payroll for free. This is the first truly free online accounting service with payroll available in Canada.

With PaymentEvolution Payroll you’ll get easy to use yet full-featured payroll that can grow with your small business:

• Payroll calculations effortlessly done for you
• True custom deductions, benefits and earnings – run your payroll the way you like
• Always up to date with full record keeping 
• A super employee site where they can get their full pay history and even tax information like T4 slips – all electronic!
• Integration with Kashoo for easy posting of all your payroll transactions

Grab it now – the first truly free online accounting and payroll service for your small business.

Thanks to Jim, Chuck, Scott and the amazing team at Kashoo for championing the idea of giving great software tools to Canadian small businesses.

We’ve taken a complex problem and made it really simple for small business owners, entrepreneurs, accountants and bookkeepers to get payroll done – in a as little as 30 seconds. Oh, did I mention? It’s free.

Photograph by Martin Cathrae

It’s full-featured payroll – and you won’t get stuck in the waves of a payroll service that can’t grow with you. We built the service with super-advanced functions that are always available when you need them – but not, when you don’t. 

We’re honest about pricing and we don’t sell your data or target you with ads. After all, we’re one of the earliest advocates of the data portability movement and have a strict privacy policy. We know we’re dealing with sensitive financial information and treat your data with the respect it deserves.

And we’re serious about features – stuff that you need now and stuff you’ll need as you grow your business. For example, we have simple integration with online accounting services – your payroll transactions can be posted in your bookkeeping service. If you’ve ever run your own books, you’ll love this automated posting. 

More advanced features are also included at no extra cost:

• Always up to date tax calculations – no more “updates”, patches etc
• True reverse or “gross-up” calculations – very useful if all you want to do is pay someone and determine your tax obligations. If you’ve ever had a pay a nanny, you’ll love the feature.
• Secure, online employee portal with their full pay history, electronic paystubs, tax information etc
• T4 slips, records of employment and many other advanced services – all included and easy to do
• True calculations of your remittance amounts – and automated payment to the government if needed
• Fully flexible available payment services including direct deposit. Pay your staff the way they want to get paid for less than the cost of a stamp. No more cheques!

If you’re serious about payroll and integration with your books, you’ll love our simple to use service with all the features you need and none of the complexity you don’t.

Get it now and let us know what you think

You can easily calculate one time payments or use the calculator to determine the “gross-up” amount you need to report to the Canada Revenue Agency.

To get started, visit our free payroll calculator at http://PaymentEvolution.com/Payroll/Calculator. Enter the pay details and click the magic “net pay” box to calculate the gross (before tax) and net (after tax) amounts. It’s that easy 

In addition, you can also perform your year-end processing, generate T4 slips and update your bookkeeping systems. 

The service is available now for only $65/month and includes electronic payments for your nanny.

If you have a nanny or other caregiver in your home, or are considering one, you should read this excellent post from BabyCenter which clearly outlines your responsibilities as an employer. The Payroll Nanny makes paying your household employee even easier by managing all the aspects of payroll – all deductions, calculations, remittances and payments are made for you.

If you need an easy way to provision your staff for cloud-based software, then the Bell Appstore is a convenient, one stop shop. By enrolling through this service you’ll be able to manage multiple subscriptions, permissions and software allocations for your staff.

PaymentEvolution payroll is available now in the store – so come check us out.

If you haven’t tried Xero – check it out – there’s a great free trial and the service provides a comprehensive way to manage your business finances, invoices and ledger. And, of course, now you get your Canadian payroll needs integrated too!

We have a good “getting started” guide posted in our community - http://community.paymentevolution.com/paymentevolution/topics/xero_integration. The setup process is straight forward essentially creating a connection between the services so we can post your payroll transactions to Xero. These transactions will show as a draft invoice which you can approve and commit to your Xero ledger. It’s simple and takes just a few minutes to setup.

Integration services are normally available to our clients on a paid plan but existing and new clients who sign up before Feb 1 2012 will receive Xero integration at no additional cost (even if you are on a free plan). You will be “grandfathered” and will always have this integration available to you. Did someone say free? YES – it’s free!

Canadians now have access to the some of the best cloud-based apps to run their businesses – full-featured online accounting from the wonderful folks at Xero and simple to use, enterprise-class payroll from PaymentEvolution. Let us know what you think – visit our community site and give us your questions and comments.

Changelog

• Xero Online Accounting integration – Xero provides online accounting services for thousands of businesses. With our new integration, you can use our full-featured payroll service to pay your staff and have the data pushed to the Xero bookkeeping system. This saves you manual re-entry and re-keying. To get started, visit paymentevolution.com/xero. If you are an existing client, we’re providing this integration for free. If you are considering PaymentEvolution for payroll services – sign up before Feb 1, 2012 and we’ll grandfather your account to include Xero integration for free as well. Thanks to those in our community who voted and made Xero our first integration partner.
• Mixed payment choices - Do you have some staff you need to pay via cheque and others who prefer our ePay services? Now you can select the preferred payment choice on a per payrun / per employee basis. You see this choice on our updated payment screen as you process your payrun. If you haven’t setup your staff for direct deposit / ePay – why not take advantage of our enrolment promotion? If you sign up before Nov 30, 2011 we’ll waive the normal $55 setup fee.
• Reporting enhancements - you can now view interim reports. If you are part-way through a payrun, you can now view interim reports associated with that pay cycle. The reports area now lists both final and interim reports, giving you a powerful audit trail of payroll entries in the system.
• Support for OpenID - for our integration partners, we now support OpenID

I no longer loathe payroll processing. I actually enjoy it now since it doesn’t take up my whole afternoon, or even a quarter of it. Thank you PaymentEvolution for providing a service that is accurate, simple to use and time saving. Thank you for understanding that I have other things to do at the office!

…and we’re done! Lot’s of new features … next blog post will have details.

Changelog

• Advanced options for cheque printing – we now support both pre-printed and blank cheque forms. You can customize fonts, account codes etc. Please check with your bank as they may have certain requirements for accepting these customized cheques (including magnetic ink).
• More customization for GL codes – when we first offered the ability to customize general ledger codes (useful if you are exporting data for use in your accounting system) it was for general categories like source deductions. Now we’ve significantly enhanced this feature to give you custom GL codes at multiple levels. You can set GL codes at the company level (setting up a custom chart of accounts to match your accounting system). You can also set custom codes at the benefit/deduction/earnings level – giving you the flexibility to assign custom codes for custom pay rules (like setting your coffee fund deduction to GIFI code 8523 – “meals and entertainment”). You can even set custom codes at the employee level. Each employee or group of employees can have their own GL code – useful if you want to separate sales headcount from R&D headcount for example.
• Custom rules for benefits and deductions – you can now set non-cash/cash benefits and deductions (and further set taxation rules for them)
• For our accountant clients we now offer the ability to do true NET to GROSS calculations with full support of custom pay rules. You can set the NET amount you want to pay an employee and have the system calculate the gross amount with all the requisite source deductions calculated for you. You can even set custom deductions and benefits – we fully support “reverse payroll” through our efficient regression engine. Some of our clients are using this for special cases like shadow payroll and tax gross up situations.
• For our ePay clients we now support foreign company payments to Canadian-based employees. If you are a non-Canadian based employer, we can now support payments from your foreign bank account to your Canadian employees.

The feedback we gather at our user-community - community.paymentevolution.com – shapes the evolution of your payroll service. If you haven’t had a chance to head there, take a look and let us know how to make the service better for you.